Newbie’s Guide on Setting up a Family Event

Family get-togethers and reunions are something that most families look forward to. It is the time when they can catch up and see other relatives that they have not seen for a long time.

Stressing its importance, the event should be exceptional and memorable.  And if you are tasked to organize your upcoming family event, then here are some tips that a newbie like you can follow:

  • Make a plan

The first thing that you need to do is to make a plan. Jot down the basic things that you need and the details of the event (when, where, people involved). By making a list, you are making things easier for you and also to lessen the chances of forgetting something while setting and preparing the event. Even professional event organizers do this, especially if they are handling a big event. It would be best if you do the same.

 

Make your list as detailed as possible but allow adjustments on the list. Remember that changes are part of event planning. There might be some things that are not feasible to do, so you need to have alternative options in such cases.

 

  • Set a meeting with your suppliers

One major boo-boo that newbies do when planning an event is settling everything over the phone. Sure it is easy and convenient, but it might also backfire. Meeting your suppliers, such as event rentals, personally is strongly recommended. For one, you will be able to have a thorough conversation on what you want and the suppliers can give feedback on your requirements. You can also set expectations and it is easier to haggle with prices, especially if you are tight on budget.

Be sure to allot time for this. Meeting at least two to three a day would do. And do not forget to lay out the specifics. At the end of the meeting, repeat what was agreed and as much as possible close the deal in black and white. Meaning a contract or agreement that specify what stipulations agreed.

 

  • Delegate tasks

Newbies on this field tend to go overboard on taking all the task. The good news for is, you don’t have to. Be sure to involve other family members on the preparation. You can delegate some tasks to others so you can focus on planning the whole event.

 

But be sure to give clear and definite instructions to the people involved on setting up this event. But check on them from time to time and see how they are doing.

 

  • Make a run through

If you have some sort of program for this family affair, it would be best to a test or run through on the program. Nothing big, just see to it what are the things needed for each segments so you can prepare them in advance.

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